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Innovative Office Solutions for Hybrid Working

In the wake of the COVID-19 pandemic, the way we work has undergone a paradigm shift. Traditional office setups have given way to hybrid working, where employees split their time between remote work and on-site collaboration. This evolution demands a fresh approach to office design and management.

Impact of Hybrid Working on Innovation

Hybrid working has a profound impact on fostering innovation within teams, as it grants employees the freedom to create and collaborate with greater flexibility. This newfound adaptability nurtures a culture of experimentation and risk-taking, resulting in the emergence of novel solutions and ideas.

With the liberty to design their own schedules and choose their work location, hybrid working empowers employees to think outside conventional boundaries and explore uncharted territories. Free from the constraints of commuting and rigid office hours, they can delve into fresh approaches and innovative methods of accomplishing tasks, all with creativity!

In this blog, we will explore some innovative office solutions that empower companies and employees to thrive in the hybrid working era.

Hybrid working | Man smiling while working in the office on a laptop

In the dynamic landscape of the hybrid workplace, workplace analytics emerges as a powerful tool, empowering leaders to make informed decisions, measure success, and adapt to the changing needs of their workforce. Much like a GPS system, analytics act as a guiding force, steering workplace leaders towards continuous improvement through data-driven insights.

For a successful hybrid workplace strategy, three foundational pillars need to be established:

Understanding Optimal Workstyles:

The first step is comprehending how employees work best. By delving into data insights, workplace leaders gain valuable knowledge about the preferences and work patterns of their workforce. This understanding paves the way for tailored approaches that cater to diverse workstyles, boosting productivity and engagement.

Leveraging Resources for Support:

Once the optimal workstyles are recognized, the focus shifts to deploying workplace assets and resources that align with these preferences. Whether it's creating collaborative spaces, providing quiet zones, or offering flexible workstations, catering to employee needs fosters a harmonious and efficient work environment.

Measuring What Matters:

Data becomes invaluable when workplace leaders define priorities and establish relevant Key Performance Indicators (KPIs). Measuring office utilization, identifying popular and underutilized areas, and gauging feedback through defined channels are essential in tracking progress and making informed decisions.

Now Revisit and Evolve Your Strategies for the Better:

The workplace strategy team continuously revisits and evolves their approach, seeking answers to pivotal questions. By keeping tabs on employee preferences, the team remains agile and adapts to evolving needs, ensuring the hybrid workplace remains optimized for success.

To steer the hybrid workplace strategy effectively, workplace leaders must ask themselves essential questions driven by analytics:

  • How would teams want to use their office?

Understanding employees' preferences and needs is central to shaping a workspace that resonates with them. Regularly analyzing this data keeps the workplace in sync with the workforce.

  • What areas/features of our office are most popular?

By identifying popular areas and features, leaders can reinforce and expand successful aspects of the workspace, enhancing employee satisfaction and productivity.

  • What areas/features are not being utilized and how to better allocate the resources?

Analyzing underutilized areas uncovers opportunities for improvement and resource allocation. This ensures a purpose-driven workplace design.

  • What should we do next with the insights we've gained?

Data insights drive action. By leveraging analytics, leaders can make informed decisions to optimize and adapt to the hybrid workplace.

  • Establishing Metrics and KPIs:

To create a data-driven decision-making culture, workplace leaders must develop defined feedback channels, metrics, and KPIs related to office utilization. These quantitative measures offer valuable insights into the efficiency and effectiveness of the hybrid work environment.

Hybrid working | Person working on a tablet and looking at charts


Now that you have these questions answered, there are some areas that you can divert your focusing on:

1. Flexibility and Integrated Technology:

The cornerstone of any effective hybrid office is flexibility and adaptability. Create a space that accommodates various work styles, allowing employees to choose where and how they work best. Designing flexible workstations that can easily be reconfigured, offering both open-plan collaboration areas and private spaces for focused tasks.

Now tying this with smart technology integration is vital for hybrid teams. Invest in state-of-the-art audio-visual equipment to facilitate virtual meetings and enhance communication between remote and in-house team members. Implement collaboration tools and project management software to keep everyone connected and aligned, regardless of their physical location.

2. Smart Office Automation:

There has been a lot of development in creating a smart work space. Companies embraced smart office automation to optimize energy consumption, enhance security, and streamline processes. With Exela Smart Office, can automate workflows, elevate employee and visitor experiences, and introduce heightened insights and control over your facility operations. Spanning from the entrance to the administrative hub, Exela's proprietary technology streamlines reception, simplifies facility management, enhances space and asset utilization, and seamlessly integrates functions such as printing, shipping & receiving, fulfillment, recycling, and beyond.

Something as small as smart lighting systems can also make a big difference in the long run and help reduce energy costs. IoT-powered sensors can help manage occupancy, ensuring optimal use of space and enabling contactless entry and exit procedures.

3. Wellness-Centric Spaces:

A focus on employee well-being is essential, it is crucial to keep the engagement for a thriving hybrid work culture. According to a Gallup survey conducted in 2022, 42% of employees were already engaged in hybrid jobs. Additionally, a significant 53% anticipated their jobs to remain hybrid throughout 2022 and beyond.

Surprisingly, a majority of 59% expressed a preference for the hybrid working model, finding it the most appealing, while only 32% favored a fully remote setup, and a mere 9% favored an entirely on-site work arrangement.

This shows that employees would like to spend more time in the office and employers must offer better spaces to promote relaxation, mental clarity, and creativity. Incorporate elements like greenery, natural light, and comfortable breakout areas to foster a positive atmosphere which might be similar to the comfort of their homes. Consider introducing wellness programs, such as yoga classes or mindfulness workshops, to support employees' physical and mental health.

Hybrid working | Person looking at a paper while in an online meeting

In the era of the hybrid workplace, leveraging workplace analytics is no longer optional but imperative. Armed with data-driven insights, workplace leaders can craft a flexible, efficient, and empowering workspace that aligns with employee needs. With a strong foundation of understanding workstyles, deploying appropriate resources, and measuring success, organizations can thrive in this new era of work.

Innovative office solutions are key to fostering collaboration, boosting productivity, and nurturing a healthy work culture. By prioritizing flexibility, integrating technology, and promoting employee well-being, companies can create a dynamic and inclusive workspace that empowers their teams to excel, whether working from the office or remotely.

Embrace the future of work with a progressive and adaptable office environment that reflects the evolving needs of your hybrid workforce. Interested to learn more about how automation can improve your workplace? Get in touch with us.