A Smart Office for a Sustainable Planet

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A Smart Office for a Sustainable Planet

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by Lauren Cahn

“Please consider the environment before printing.”

How many times have you seen that message at the bottom of an email…which you then…print? We’re not judging—it’s not even really your fault so much as a function of our paper-reliant culture. To learn more about how our planet’s reliance on paper harms the environment, check out: How Digital Transformation Can Solve the “Paper Problem” (and Maybe Save the Planet).

Our reliance on paper also forces us to rely on, among other things:

  • Ink
  • Ink cartridges
  • Toner
  • Pens and other writing utensils
  • Scissors
  • Paper cutters
  • Paper scanners
  • Printers
  • Copy machines

All must be manufactured, packaged, delivered, run, maintained, and purchased. This impacts not only the environment but also your expenses. In addition, paper reliance tethers employees to the office. The more employees you have in the office, the more energy your office burns, and the more time and energy your employees spend commuting.

But our reliance on paper is misplaced.

By some estimates, for each sheet of paper you print, there’s only a 50% chance anyone will ever read it. The average office worker prints about 10,000 sheets of paper per year. That means 5,000 aren’t being Go ahead and multiply that by the number of people in your office….but there’s no need to panic. You can choose to reject paper reliance, and you can start by embracing a “smarter” office.

How smart is YOUR office?

“Smarter” offices deploy solutions that benefit the environment and their business. Exela designed its Smart Office suite of solutions do precisely that.

   *Mailroom Management Solutions

Merging the best of both paper- and electronic-communication, our mailroom management solutions digitize traditional mail processes, making them searchable and secure while driving sustainability by:

  • Reducing the need for ink, toner, printers, scanners, and other items associated with paper reliance.
  • Reducing the need for manufacture, packaging, delivery, and disposal of paper and everything associated with paper reliance.

   *Print Solutions

Exela’s print solutions consolidate printing, requiring fewer machines. Fewer machines equals less environmental impact due to manufacturing, packaging, delivery, running, and maintaining them, as well as less toner, ink, and their related cartridges (and the related environmental impact from their manufacturing, etc.).

   *Intelligent Lockers

Our intelligent lockers offer touchscreen-enabled storage solutions, providing employees and/or visitors a place to store their things and/or streamline delivery of packages. Intelligent lockers eliminate the need for paper logging and result in fewer mis-deliveries. For one university, our intelligent lockers transformed the way students received packages, by:

  • expanding the hours during which students could access their delivered packages (but without requiring additional staff hours)
  • automating notifications to package recipients
  • eliminating the need for keys and combination

Intelligent lockers can also encourage alternate modes for commuting (e.g., via bicycle)—offering a place to store work-clothes on the one hand, and gear on the other. Ultimately, intelligent lockers not only drive efficiency but also reduce environmental impact.

You don’t have to accept your current level of paper-reliance. Exela has solutions that can significantly decrease your company’s environmental impact, while also streamlining your operations, decreasing your costs, and boosting your bottom line.

For a fun, quick dip into what Smart Office can do for you, check out this video.

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